Last update: May 2026
1. Introduction
The website www.speakitjobs.com (the “Website”) is operated by S.P.K.T. OU., with registered address at 5-11 Lootsa, 11415,Tallinn Estonia (“we”, “us”). We value your privacy and are committed to protecting your personal information. This privacy notice (the “Privacy Notice”) explains how we collect, use, and disclose your personal information in the context of your use of the Website. By using the Website, you agree to the collection, use, and disclosure of your personal information as described in this Privacy Notice. As used in this Privacy Notice, “personal data” or “personal information” means any information that relates to, identifies, or reasonably could be used to identify an individual, directly or indirectly.
2. Scope
This Privacy Notice applies to information we process when you:
● visit or interact with the Website;
● register for or participate in our events or promotional activities;
● inquire about or engage in commercial transactions with us;
● communicate with us via email, contact forms, our social media pages or otherwise.
This Privacy Notice does not apply to personal data that we process about you as a job candidate. For details on how we process personal data in our relationship with you as a job candidate, please refer to our Candidate Privacy Notice.
3. The information we collect about you
We may collect various types of personal data from you which we have grouped together as follows:
a. Identity Data includes your name and surname.
b. Contact Data includes your email address or telephone number.
c. Contact Forms and Communications data means any information you share with us when completing our contact forms at your sole discretion (for example using the “Contact” function on our Website). Please note that fields marked with an asterisk (*) are mandatory fields, because we need this information to respond to your request.
a. Marketing Communications Data means information about how you respond to our marketing campaigns when you sign up to receive our newsletters.
b. Social Media Data means your profile data and other information you have made public on or otherwise share with us from social media.
c. Technical Data means internet protocol (IP) addresses from which you access our Website, cookies, the browser type and version you use to access our Website and other usage information when you interact with our Website.
4. Sources from which we collect personal information
We collect your personal information in the following ways:
a. Direct interactions: We may collect some of the information listed above directly from you when you visit our Website, fill in forms or correspond with us by post, phone, email or otherwise.
b. Automatic technologies or interactions: As you interact with our Website, we automatically collect Technical Data by using cookies and other similar technologies and from the communications we receive from your browser. Please see our Cookie Notice for further details about how we use cookies and other similar technologies.
5. Purposes of the processing of your personal information
We process your personal information for the purposes mentioned below:
● To provide our services to you, including accessing this Website.
● To respond to your requests or questions, or provide information when you contact us or make a request to us.
● To best operate, maintain and improve the Website and to present it in the most effective manner for you.
● To send you direct marketing, including information such as events or newsletters that may be of interest to you. You may opt out of marketing communications by clicking the “unsubscribe” link at the bottom of our marketing communications.
● For our own business purposes, including maintaining internal business records and improving and developing our services.
● To enforce this Privacy Notice and our Terms & Conditions and to comply with any legal obligations or government-reporting obligations.
● To establish, exercise, or defend against legal claims.
● To diagnose or fix technology problems, to detect, prevent, and respond to actual or potential illegal activities, or intellectual property infringement.
6. Our legal bases
To the extent required by applicable laws, we process your personal data only when:
● You provide your consent for a specific purpose: for example, when you allow us to send you direct marketing or to respond to your requests.
● It is necessary for the performance of a contract or pre-contractual steps: for example as per our Terms & Conditions.
● It is necessary to comply with legal obligations: for example to respond to your data subject requests or in connection with regulatory matters or litigation.
● It satisfies a legitimate interest which is not overridden by your data protection interests: for example, to promote our products and services where we are not obliged to obtain consent by law or to keep our Website safe and secure.
● It is used to protect your or others’ vital interests: for example, in rare life-threatening emergency cases.
Depending on the circumstances, we may rely on different legal bases when processing the same information for different purposes. If you reside outside the European Economic Area (“EEA”), Switzerland or the United Kingdom (“UK”), the legal bases on which we rely may differ from those listed above.
7. Sharing of your personal information
We may disclose your personal information to third parties where necessary for the performance of our services, to facilitate our processing of your data, or for other purposes set out in this Privacy Notice. Such disclosures may also involve the transfer of personal data outside the EEA.
When we transfer personal data outside the EEA, we will ensure that appropriate safeguards are in place in accordance with the “Transfers of Your Personal Information” section of this Privacy Notice.
The parties to whom we may disclose your personal information include:
● Our contractors and/or employees: To provide our services to you, our employees and/or contractors may receive access to your personal data only on a need-to-know basis. Such employees and contractors abide by confidentiality obligations.
● Our service providers: We disclose certain categories of personal information to our authorized service providers to enable us to provide our services to you. These service providers may use your information only to perform these tasks on our behalf, such as marketing and advertising, hosting or supporting the Website’s functionality. These service providers are subject to contractual and other legal obligations to preserve the confidentiality of your data and to respect your privacy, and will only have access to the data they need to perform their functions.
● Business partners who we partner with to jointly market our services.
● Professional advisors, such as lawyers, accountants, and auditors.
● Government or law enforcement authorities: We may share your data with government, police, regulators or law enforcement agencies authorities if, at our sole discretion, we consider that we are legally obliged or authorised to do so or it would be prudent to do so.
● Legal successors: We may disclose personal information to a buyer or other successor in the event of a merger, acquisition or sale or transfer of some or all our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding. Such transactions may be in our legitimate interest, particularly our interest in making decisions that enable our business to develop.
8. Transfers of your personal information
Your personal information may be transferred and processed in one or more countries, both within and outside the EEA, UK or Switzerland. Such transfers are necessary for various purposes, including the operation and provision of the services described in our Terms & Conditions and this Privacy Notice as well as to maintain, analyse, and improve our Website, products and services.
Whenever we transfer personal data outside the EEA or other jurisdictions with comprehensive data protection laws, we will ensure that such transfers are carried out in compliance with this Privacy Notice and applicable data protection legislation, and are based on appropriate legal transfer mechanisms.
Where applicable, we rely on adequacy decisions adopted by the European Commission, which confirm that certain countries provide a level of data protection essentially equivalent to that of the EEA. In other cases, we use standard contractual clauses approved by the European Commission (and the UK’s equivalent standard contractual clauses, where relevant), or we rely on other legal bases and derogations permitted under applicable data protection laws for transfers to third countries.
For further information, or to request a copy of our standard contractual clauses, please refer to the “Contact Us” section below for details on how to reach us.
9. Retention of your personal information
We will retain your personal data only for as long as is necessary to fulfil the purposes for which it was collected, including to comply with any legal or regulatory obligations.
To determine the appropriate retention period, we consider several factors, including the nature of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes of processing, and whether those purposes could be achieved with less data or without processing personal data.
When your personal data is no longer required for the purposes set out in this Privacy Notice, we will delete it from our systems. Where permissible, we will also delete your personal data upon your request, as described in the “Your rights regarding your personal information” section.
10. Data security
We implement appropriate technical and organisational security measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.
However, please note that no method of transmission over the internet is completely secure. While we take reasonable steps to protect your personal data, we cannot guarantee the security of any information transmitted to our Website or to third parties, and any such transmission is therefore at your own risk.
11. Your rights regarding your personal information
Under applicable data protection laws, you have the following rights:
● Right to access your personal information: You are entitled to request information about the personal data we hold about you and how it is processed, as well as a copy of your information.
● Right to correct your personal information: You can rectify or update inaccurate personal data concerning you.
● Right to delete personal information: In certain circumstances you have the right to have your personal information deleted, subject to any legal obligations we may have to retain data.
● Right to data portability: You have the right to receive the personal data provided by you in a structured, commonly used, and machine-readable format and to transmit this personal data to another data controller.
● Right to restrict or object to the processing of your personal information: In certain circumstances you have the right to obtain restriction of the processing of your personal information, or to object to certain processing thereof on grounds relating to your particular situation.
● Right to withdraw consent: You have the right to withdraw consent at any time where we are relying on consent to process your personal information. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you want to exercise any of your rights, please contact us at [email protected], using ‘Privacy Request’ as the subject of your mail. Please note that we have one (1) month to respond to your request.
Prior to processing an access or deletion request, we may need to verify your identity and ensure your right to access or delete the information. This is an appropriate and reasonable security measure to ensure that personal data is not disclosed to any person who has no right to receive it or deleted in an unauthorized way.
Finally, you have the right to lodge a complaint with your local data protection authority.
12. Changes to this Privacy Notice
We may update this Privacy Notice from time to time. If we make important changes, we may attempt to inform you, but we also encourage you to review the latest version regularly, as any changes will apply to you. The date of the latest update will always be shown under the “Last Modified” section at the top of this Privacy Notice.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Notice, or if you would like further information about how we protect your personal data, you can contact us at [email protected]. You may also contact our Data Protection Officer at [email protected].